Your documents and your data
Exportable at any time, in open formats.
Digital archiving & document data
Document memory, finally usable.
GedFlow digitizes, classifies, and archives an organization’s documents, then turns that material into reliable data for decision-making. Every action leaves a trace.
- For
- Public administrations, courts, banks, insurers, clinics, industry
- What changes
- Archives that are findable, traceable, and usable
- First step
- A document diagnostic on one department
The problem
Organizations produce thousands of documents that they can no longer find: paper files, letters, and records scattered across email systems and shared drives. The result is familiar: delays, losses, and decisions made without the history.
What changes
Before, after.
- TodayA document is searched for across three tools and two offices.With GedFlowIt is found by its content, with its full history.
- TodayRetention periods depend on each person’s memory.With GedFlowThe lifecycle is applied, from transfer to disposal.
- TodayDecisions rely on partial copies.With GedFlowUseful data from documents feeds your dashboards.
Features
What GedFlow does.
Digitization and indexing
Capture, text recognition, and filing according to your classification plan, without overhauling your practices.
Archiving and retention
Retention periods, transfers, document lifecycle: from original to archive.
Search and traceability
Find a document by its content, and know who viewed, changed, or shared it.
Decision data
Extract useful information from documents (amounts, dates, parties) to feed your dashboards.
Public sector
Traceable archives, correspondence, and administrative files, from digitization to decision.
Public administrations, ministries, city halls, courts: paperless files, legal archives, mail routing.
Private sector
The company’s document memory, converted into data that informs decisions.
Professional firms, banks, insurers, clinics, industry: contracts, invoices, client files, compliance.
Implementation
Start small, decide on facts.
Each step ends with a deliverable and a decision: continue, adjust, or stop.
- 01
Document diagnostic
Classification plan, volumes, flows, and legal constraints: a map of what exists and a target.
- 02
Pilot on one service
A real workflow, stop criteria written before starting, a measured review.
- 03
Phased rollout
Takeover of existing records, digitization, integration with your tools, service by service.
- 04
Handover
Team training, operating procedures, access governance.
What you keep
Your hosting
In your infrastructure or with a host chosen according to your sovereignty requirements.
Your autonomy
Documentation, procedures and training: your teams run it on their own.
Questions
The questions we are asked.
Do we need to redo our filing plan?
No. GedFlow adapts to yours; if none exists yet, we formalize it with your archivists during the diagnostic.
What happens to our paper records?
Digitization and takeover of existing records are part of the deployment, done in batches, starting with the most frequently consulted files.
Can we start small?
Yes. One service, one workflow, one bounded pilot. Scaling up is decided on results.
Where is the data hosted?
With you or with a host you choose. We document the architecture selected.